Office relocation is a challenging task that requires a lot of planning and proper management to execute successfully. Hiring local movers can help you achieve a seamless transition into the new location and have your business running as soon as possible. Movers possess adequate knowledge to organize the move and communicate effectively to make sure the office move stays on track. Because office relocation involves multiple areas that need attention, here are the logistics you need to organize for a successful move.
New Office Redesign Logistics
Brand-new offices are uncommon in the market, so you may inherit a previously-occupied office. Getting your new office location ready for occupation should be your company’s priority ahead of the actual move. New office redesign logistics can help organize the new office to fit your company’s needs.
The redesign process involves tasks like:
- Repainting and branding the new office.
- Creating accurate floor plans for the new space to fit your company’s needs.
- Checking correct network and power cabling distribution throughout the office. You can add power outlets and phone lines to help power devices and improve communication throughout the office.
- Creating partitions and subdivisions where necessary.
- Installing utilities like kitchen or bathroom sinks, taps, and sanitizer dispensers (to prevent germ transfer).
- Transferring Wi-Fi routers and testing broadband connection speeds throughout the office.
Since the office redesign can take time, you may need to wait to relocate after the redesign is complete. Waiting can help you to resume business faster after your actual move.
Offices have multiple items that can make packing a logistical nightmare, but proper planning can help you manage it. Coming up with a packing logistics plan helps you declutter since not all items in the old premises are valuable to the company. Only carry valuable items to the new office location. Hire experts who can help you secure all the necessary packing supplies.
Discuss a packing schedule with your mover to avoid interfering with business operations ahead of the move. Your schedule can also help you tackle small, negligible, but time-consuming tasks ahead of the move. Have a color-coded or labeled system when packing to properly organize where you place different items. This helps make unpacking easier at the new office since you can track everything.
Furniture Moving Logistics
You need to hire professionals who are trained to handle your belongings and shipping furniture in a safe and efficient manner. They will be able to take care of all your needs and make sure that everything is well-packed and protected during transport.
Unlike many other office items, you may have to use office furniture up to the move date, so you cannot pre-pack them. Furniture moving logistics can be organized separately to avoid inconveniencing your business operations. Have your movers disassemble the furniture after business hours to facilitate a hassle-free move.
Move furniture for key personnel like reception or designated offices to help continue operations. Organize cabinets and other furniture around the office to facilitate full-scale operation resumption.
IT Relocation Logistics
The IT department is central to company operations in today’s digital era. IT relocation requires proper planning because complex systems can expose companies to security breaches. Before the relocation, consult with local movers to formulate a plan to secure the move and make it more efficient. Experienced corporate movers can guide you on how to make IT relocation a breeze.
Since you can only perform many company operations on the system, your move needs to be planned during downtimes like after business hours or weekends. Movers can transfer your PCs, company network systems, and phones. Set aside adequate time for data organization, uploading information onto the database, and creating backups. After moving your IT equipment and systems, test everything to verify it works correctly before resuming operations.
Document Moving Logistics
While most operations are performed online in today’s digital age, companies sometimes have to generate invoices and receipts in hard copy. Physical documents contain sensitive company information that can have adverse effects should they fall into the wrong hands. Document moving is key in protecting the company from data breaches and protecting its trade secrets.
Organize the documents and label them correctly when packing to avoid misplacing them. Use suitable packaging supplies like boxes or plastic containers to prevent the documents from tearing during transport.
Work With Local Movers for a Corporate Move
Office relocation can be challenging, but it also can be worth increasing floor space or improving your strategic positioning in the market. Hiring local movers can make a move seamless and well-coordinated to avoid business interruption. They manage different logistics processes like redesigning new offices, packing, and moving documents. Find reliable local movers to start the moving process.